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Friday, 07 November 2014 12:57

4 Steps to Improve Your Email Security

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As is the case with modern day business emails and websites, security remains a constant, ever-evolving issue. Anti-virus and harmful emails have become a sort of cat and mouse where mal-ware, ransom-ware, and viruses are constantly evolving and developing, while anti-virus, security software, and services are constantly updating and forecasting to stay ahead of the future threats.

There always remains a portion of responsibility on end users to utilise their best judgement and realise that malicious emails are still around and being sent under false pretences. The safest bet is to not open any emails and especially any attachments or links where the authenticity or source is in question.

email security

One of the latest emails to go around New South Wales is a false speeding ticket email alleging to be from the NSW Office of State Revenue. The email does look quite authentic and tricks the user into believing they have committed a traffic offence. The email then links to a fake website where the user is prompted to download a file containing the details of the alleged penalty. This file with then install a Ransom-ware, which holds the user’s files for ransom under encryption.

Prevention is key in this scenario. While the NSW Office of State Revenue advises that they do not issue penalty notices via email, some users may not think to check beforehand.

While no system can be 100% secure, there are steps and actions we can all take to keep our systems secure:

1) Have a quality, well managed, up to date IT system from Servers down to the end users.

2) Keep Software, Antivurs and Operating Systems up to date with patches and security updates.

3) Subscribe to Alert Services like the Australian Government’s Stay Smart Online which will keep subscribers up to date with current threats and alerts.

4) Use good judgement and be weary of unsolicited or strange emails especially when links/attachments are involved.

If you’re concerned with your organisation’s security, please get in touch with your account manager or Contact Anittel on 1300 10 11 12.

Microsoft have built out a compelling offering in Office365 over the past few years and it’s time to look at the options and investigate whether it’s appropriate for your business to look at going down the path of implementing O365.

If you’re looking for the short version of this blog, the short answer is yes – it’s a good idea! The longer version is yes with some caveats.

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What is Office365?

Office365, put very simplistically for most organisations, is a cloud based version of the server software that you use today – Microsoft Exchange (email), Microsoft Sharepoint (intranet) and Microsoft Lync (unified communications) along with, depending on which version you choose, either web based Office Apps, or full Office 2013 installed on your PC. For most of our clients, the version including the full Office 2013 licence is the most appropriate version to move to in order to keep the user interface that most businesses are familiar with and reduce the re-training and adoption costs for end users. 

Why would you choose Office365 over traditional on-premise deployments?

For most businesses, managing IT infrastructure is a sideline to the more important task of getting things done inside of their business – being able to outsource all of their server costs, patching and management, and pay on a per user/per month basis frees up time and capital for other more important tasks inside of your organisation. Quite simply for most businesses, the cost of upgrading to the latest version of Office in a traditional way (buying a license per PC) would be far greater than moving all of their server infrastructure to Office365 and essentially receiving the latest version of Office for ‘free’. When you also combine this with the cutting edge features you get and the significantly decreased cost of equipment on premise and management costs, you’ve got a very cost effective solution.

Why might you not choose Office365?

There are a few particular use cases where Office365 may not be a perfect fit for your business – these are:

• You are subject to a regulation that all of your company data must be domiciled in Australia (or that additional oversight requirements are in place that complicate compliance)– Office365 has a number of worldwide data centres however currently there is no datacenter in Australia for Office365 and further even if one is built there is no guarantee that your data will be domiciled in Australia which means that a thorough review of all risk and regulatory requirements need to be undertaken before going down this path

• You already have a significant investment in on-premise infrastructure of a recent revision and also have a current version of Microsoft Office (2010 or 2013) and aren’t looking to upgrade to the latest version

As you can see, that’s a pretty limited group of people who should investigate further whether it’s appropriate, but for almost all other organisations Office365 holds the promise of lower capital expenditure and significantly decreased on-going management costs.

Anittel can help advise you on whether Office365 is the best choice for your specific business requirements and also assist with obtaining the licensing and moving your services to the Office365 cloud platform.

Contact us today to start this discussion!

Click here to take the first step for your 30 Day Free Trial.

Congratulations to Anittel Albury for making it to the finals in 2 categories at this year’s Chamber of Commerce Business Awards; Excellence in Small Business and Excellence in Commercial, Professional & Business Services. In addition to this, we also want to congratulate Dan Fewster, our Location Manager at the Albury office, for making it to the finals for Outstanding Young Business Person.

Monday, 09 December 2013 00:00

IT Trends of 2013 - HOT or NOT?

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It’s been a whirlwind of technology phases and crazes in 2013. We take a look of what were considered the Hot or Not IT trends of 2013.

HOT! Cloud
It’s been around for a while now, but in 2013 we saw serious growth in Cloud deployment, which looks to accelerate in the new year. Cloud back-up, email and virtual servers make sense for many businesses, and suppliers have announced ultra-aggressive pricing that makes the move to the Cloud even more attractive.

Cloud Computing

I’d like to post on the upcoming Privacy Act amendments which has been entered into legislation and takes effect in March 2014. Many people are unaware of the changes to the existing Privacy Act and the effect it will have on small businesses (anyone over $3M in revenue is subject to this act).

For companies that are affected by the act, it’s very important to understand what it means to you and your business and the steps that will need to be taken to ensure that you don’t become one of the first companies in Australia to be punished under the act.

Anittel Group Limited (ASX: ‘AYG’- ‘Anittel’ or ‘the Company’) is pleased to announce that it has received project signoff to move forward with the rollout of the Tasmanian Government’s new communication system. The signoff follows successful testing and finalisation of Service Level Agreements.

Wednesday, 29 May 2013 17:10

5 Reasons Why You Need to Upgrade from XP Now!

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Despite recently celebrating its eleventh birthday, XP is still the second most common Windows Operating System in Australia after Windows 7. But all things must come to an end. Next year Microsoft will cease support for Windows XP. That doesn’t mean all Windows XP will stop working from that day onwards, but it does mean that newly discovered security holes will not be patched by Microsoft.

Following on from recent success in securing Managed Telephony services for the Tasmanian Government, the Anittel National Service Desk located in Albury is expanding by a further 4 positions. The 5 year contact with Tasmanian Ministers Department will see Anittel roll out managed telephony services to approximately 45,000 desktops. The minimum value for the contract over 5 years is $17 million, but it is anticipated to be as high as $45 million if the full term extension options are exercised.

Friday, 17 May 2013 12:42

What is Unified Communications?

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When I’m out talking to customers, I’m often asked about Unified Communications - WHAT is it and HOW can organisations use it to outperform their competitors? It’s become the latest buzzword in IT and I’d like to take some time to answer those questions for you all.

Thursday, 11 April 2013 12:28

HP ElitePad Product Review

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HP’s arrival into the business tablet market has been well anticipated and the new HP ElitePad has being well received. Here are some features that you might need to consider before purchasing the device.
  

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